Notes Verbales

New Announcements

PRO/NV/New SG.42 form/2026 - Note verbale regarding updated process for the appointment of focal points for eRegistration and eMission (see also form SG.42)
PRO/NV/Changes in HSPMFM list/2025 - Request for updates of names of Heads of State, Heads of Government, and Ministers for Foreign Affairs, contact details of their offices, and Cabinet listings of the governments of Member States
PRO/NV/eRegistration data/2024 - Note verbale for eRegistration mandatory information
PRO/NV/Security Incidents - Note verbale regarding security incidents at UN Headquarters involving misuse of UN Grounds Passes

- Arrangements for the high-level meetings and the general debate of the 80th session of the General Assembly, United Nations Headquarters, 22 to 30 September 2025: information note for delegations
On Wednesday, 14 August 2025, a joint briefing for delegations was held in Conference Room 4 to discuss various logistical aspects of the upcoming 80th session of the General Assembly. The following presentations are available:

PRO/NV/Walkthrough Requests/2025 - Information regarding request for scheduling walkthroughs prior to high level week 2025
PRO/NV/7/Changes in Procedures Concerning Renewal of Grounds Passes/2025 - Note verbale regarding grounds pass renewal for high level week 2025

PRO/NV/Emergency Contact Information - Request for emergency contact information from Permanent and Observer Missions and Liaison Offices (updated January 2023)
NV-Email Update 2022 - Request for updated email addresses of all Permanent Missions
NV-New PLS Website 2021 - Information regarding the creation of a new website for the Protocol and Liaison Service.
PRO/NV/Observer Information - Information regarding notification of changes in senior officials of Intergovernmental Organizations
PRO NV-Absence from Headquarters - Rules and procedures for the absence of Permanent Representatives from Headquarters (updated February 2020)
PRO/NV/eMission self service/6/2023 - Updated information regarding the new eMission self-service online portal (form SG.41 is now obsolete and replaced by form SG.42)

NV-eGov 2022 - Information regarding the implementation of eGov data entry by the Host Country
PRO/NV/Mission Personnel Information - Information regarding notification of changes and adjustments to the personnel of Permanent Missions and Observer Offices
PRO/NV/Requests for Privileges and Immunities- Information regarding the application of diplomatic privileges and immunities to members of Permanent Missions
PRO/NV/2013/Revised I-94 form - Change in Host Country immigration process regarding the issuance of form I-94
PRO/NV/Arrival of Heads of State and Government- Rules and procedures for informing Protocol and Security of the arrival of Heads of State and Heads of Government to the Headquarters

COP APPOINTMENT/2019 - On the appointment of Mrs. Beatrix Kania as Chief of Protocol (1 July 2019)